Know exactly where your ePHI lives. Track every device, system, application, and location with encryption status, risk classification, and BAA gap detection.
Maintain a complete inventory of every physical asset that stores, processes, or transmits ePHI. HIPAA Defender tracks the full asset lifecycle from purchase through disposal.
Track Hardware, Software, Data stores, Network equipment, Mobile Devices, Medical Devices, Removable Media, Facilities, and Cloud Services.
Classify data on each asset: Public, Internal, Confidential, Restricted, PHI, or ePHI. Assets flagged as ePHI get additional tracking for encryption and backup status.
Upload photos of physical assets for documentation. Supports a PIN-protected upload portal so field staff can document assets remotely.
Document asset disposal with method verification, certificate of destruction, and chain of custody. Critical for devices that contained ePHI.
Track every software application in your environment, especially those that touch PHI. HIPAA Defender automatically detects BAA coverage gaps.
EHR/EMR, Practice Management, Medical Billing, Telehealth, Lab/Imaging, Patient Portal, Cloud Storage, Email, Backup/DR, and Remote Access systems.
Software that touches PHI but lacks a BAA gets a red "No BAA" flag. Link to existing Business Associates or create new BA records directly from the software entry.
Track where each application runs: Cloud (Vendor-hosted), On-Premise, or Hybrid. Hosting location affects risk assessment and BAA requirements.
Monitor contract start and end dates for all software subscriptions. Get alerts before contracts expire so you can renew or transition before losing coverage.
See how HIPAA Defender helps you track every asset and application that touches patient data.
